Terms and Conditions

  1. The running of the tour is subject to minimum and maximum numbers joining the group. We reserve the right to cancel any tour subject to these numbers. If unlikely event that we have to cancel a tour, any deposits paid by yourselves will be returned in full.
  2. XAVS Bike Tours undertakes to deliver all the services as accepted in the relevant proposal and is subject to the terms and conditions as set out herewith.
  3. A 50% deposit is required to secure your booking, unless the booking is made less than 30 days prior to departure when the full tour price is payable. All bookings will be treated as provisional until the deposit amount is received.
  4. The balance of the tour price (Full payment) is required 30 days prior to departure or commencement of the services.
  5. If the deposit or balance payments are not received on the due date, XAVS Bike Tours reserves the right to withdraw its services.
  6. Exchange rate fluctuations will be taken into consideration on the date of payment.
  7. If airline tickets have been booked by  XAVS Bike Tours the following applies:
    1. In the event of cancellation or failure, for any reason whatsoever, to use confirmed space, as ticketed, a %, or the full fare of the applicable airfare will be forfeited. A change of reservation constitutes a cancellation.  Extension of ticket validity is not permitted, except when a passenger is hospitalized due to illness or in the event of the death of a member of the passengers’ immediate family.  Conditions pertaining to airline bookings will be communicated at time of booking, with full prepayment received.
    2. Responsibilities and booking conditions – All airfare reservations are arranged subject to the conditions imposed by the respective airline.
  8. Cancellation:
    1. Should cancellations be made more than 60 days prior to arrival, a cancellation fee will not normally be charged. XAVS Bike Tours however reserves the right to recover any costs incurred or charges received from suppliers up to the date of cancellation.
    2. In the event of cancellations being made 60 days or less, prior to arrival, the following will apply;
      1. 60 to 45 days prior to arrival, 25% of the total tour price due subject to 8.1. above
      2. 44 to 31 days prior to arrival, 50% of the total tour price due subject to 8.1. above
      3. 30 days or less, 100% of the total tour price due
  1. Visa requirements……